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Statutes
 

Statutes of the Afro-Asian Council of Ophthalmology

 

Article 1 :

Aim of the Council:

The Afro-Asian Council is a Supranational Organization comprising the ophthalmological societies of the Afro-Asian countries.

The aim of the council is to study eye diseases in Africa and Asia and to share in finding the best ways of combating and eliminating these diseases. The Council encourages scientific meetings and congresses to enhance research and exchange of knowledge between the Afro-Asian countries and other countries worldwide. The Council also aims at promoting the advancement of modern techniques in all aspects of ophthalmology by trying to alleviate technological problems in developing countries.

Article 2 :

A Congress is to be held once every two years in one of the member countries.

Article 3 :

Invitations for future meeting of the Congress in one country shall be sent to the general secretary of the Council by the ophthalmological society of the country, in the case of countries that have no society, the government shall issue the invitation. The Council refers all invitations received to the General Assembly, to choose one of them. The decision is declared to the members in the closing ceremony of the Congress.

Article 4 :

Management of the Congress

Management of the Congress is to be undertaken by a General Committee, a Council and a Regional Committee.

Article 5 :

Each ophthalmological society, or government in countries that have no society, shall appoint an official delegate whose name should be submitted to the Afro-Asian Council at least six months before each Congress. This delegate will hold office for four years. The secretary of the Council shall immediately be notified of any change of delegate. The duties of a delegate shall be as follows :

To represent his government or society in the meeting of the General Committee.

To act as liaison officer between the Council and his society or government in the interim between two Congresses.

To supply the secretary of the Council, at least one year before the Congress, with the names and addresses of the Ophthalmic surgeons of his country and other information required for an index ophthalmologicus.

To be responsible for collecting and forwarding the annual subscription of his society or government to the treasurer of the Council.

Article 6 :

The General Committee of the Congress is comprised of the Council board members and the official delegates from the participating countries.

The General Committee will meet once every three years in the country nominated for the Congress and during its sessions. It will be presided over by the president of the Council and the secretarial work will be performed by the secretary and treasurer of the Council and for fixing the date and place of the next Congress. The committee should elect all the members of the next Council. It has the right to appoint sub-committees to study Ophthalmological problems.

Each country shall have one vote in the General Committee irrespective of the number of delegates representing that country.

Article 7 :

The Council will have its headquarters in Cairo, in the residence of the Ophthalmological society of Egypt

It is composed of 25 members :

1- The President

2- The Vice-Presidents                                 All of whom are elected by

3- The Treasurer                                           the General Committee

4- The General  Secretary

5- 18 Members

6- Two exofficio Members, who are the past president and the past Secretary of the Council.

Article 8 :

A Regional Committee is to be formed in the country where the Congress is to be held. In cooperation with the Council, the Regional Committee carries on all the work of the Congress. Its work ends by the end of the Congress and the publishing of its acta. The Committee is formed 2 years at least before the date fixed for the Congress. The Committee is responsible for all the expenses of the Congress held under its auspices. At the end of the Congress and after publishing and distributing the acta, the Committee should transfer all the financial documents of the Congress to the Council to revise them and keep them in the Council’s file. The Committee should also transfer the surplus of the budget, if any, to the account of the Council..

Article 9 :

The Council shall be responsible for all the affairs of the Congress in the interim between two sessions.

Article 10 :

The Council decides three official languages for each Congress.

Article 11 :

The Council decides the place and time of its meeting. The president of the Council will have the power to decide what business may be transacted by correspondence. The meeting of the Council is considered legal if one third of its members attend. Decisions are taken by the majority of the members attending; in case the votes are equal, the side to which the president votes carriers the vote. The president of the Council decides the language for discussion suitable for the majority of the members attending.

Article 12 :

In case of any vacancy in the Council, through resignation or death, the Council shall have the right to appoint another member preferably from the same country, in the vacant post for the remainder of the term.

Article 13 :

The Council appoints the officials necessary to carry on its work. The Council fixes their salaries, decides their punishment… Etc.

Article 14 :

The Council elects the president and the general secretary of the Congress, who will be proposed by the Regional Committee from in between its members.

Article 15 :

The Council, in conjunction with the Regional Committee shall select the subjects for discussion at the Congress. The Council elects the reporters for the main subjects and symposia.

Article 16 :

The Council, in conjunction with the Regional Committee, shall fix the rate of subscriptions for the Congress.

Article 17 :

The general secretary of the Council shall be responsible of the preparation and dispatch of the minutes of the meetings. He formulates and signs all letters sent in the name of the Council. He carries on the decisions of the Council and is responsible for all secretarial work. He shall present a report, regarding all the affairs of the Council, to the General Committee. He is responsible for the documents of the Council, which must be safely kept in its possession.

Article 18 :

The treasurer of the Council is responsible for collecting the revenues. All financial documents must be safely kept by him in the residence of the Council. He shall present a financial report of the General Committee.

Article 19 :

The Council fixes the bank in which its revenues are deposited. Cheques for expenses must be signed by the president or secretary and the treasurer.

.

Article 20 :

No personal expenses are to be paid from the budget of the Council, except in conditions approved beforehand by the Council and within the limits of the sum of money fixed by the Council concerning the work of the Council or the Congress that can not be fulfilled in any other way.

Article 21 :

The budget of the Council is composed of the subscriptions of the ophthalmological societies and the Governments in the countries where there are no societies, of donations and of the extra charge to the membership fees of each Congress. Ten percent of the net profit of each congress is to be paid to the account of the council.

Article 22 :

The annual subscription of each ophthalmological society to the Council is half a Swiss Franc, or its equivalent, for each member of the Society. In the countries where there are no societies, the annual subscription is L.E. 10. (Ten Egyptian Pounds) for each ophthalmologist, or their equivalent, and is to be paid by the Government of the country.

Subscription of the societies and governments should be paid before 1st January each year.

Article 23 :

The Organizing Committee will provide the secretariat of the council with the final program and the abstract book as approved by the scientific committee and will provide all the details of the congress indicating all the scientific activities and the number of participants from each country. The regional committee is formed in the country where the congress is to be held in co-operation with the council. The regional Committee carries out all the work of the congress. The committee is responsible for all the expenses of the congress held under its auspices. At the end of the congress the committee should transfer at least ten percent of the surplus of the congress budget to the account of the council.

Article 24 :

Invitations to attend the Congress are issued by the Regional Committee to the Governments, the ophthalmic societies and to the ophthalmic surgeons in Africa and Asia. The invitations should include the date and place of the Congress, its address, the membership subscription fees, the main scientific subjects and symposia selected for the Congress and the last date fixed for accepting both subscriptions and the titles of the papers wanted to be read in the Congress.

Article 25 :

The following categories have the right to the membership of the Congress :-

A. Ophthalmic surgeons, members of ophthalmological societies

B. Ophthalmic surgeons, not members of ophthalmological society

Categories A and B have the right to attend the opening and closing ceremonies, the scientific and business meetings and the social events. They receive the publications of the Congress free of charge.

C. Accompanying persons (Wives and grow up children of Ophthalmic surgeons).

They have got the right to attend the opening and closing ceremonies and the social events. They have no right to receive the publications of the Congress gratis.

Article 26 :

The membership fees is fixed as follows :…

A. Full fees of Category

B. Full fees plus 50% for category B. (when there are Ophthalmic Societies).

C. Full fees minus 30% for category C.

Article 27 :

The call for papers is sent by the Regional Organising Committee of the congress Committee.

Article 28 :

Amendments and additions to these statutes are valid only if they are approved by the Board of the Council.

 

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